Presenting to Council

Residents or organizations can speak before Council as a delegation.

How to speak before Council as a delegation

If you would like to come to a Council meeting as a delegation, you must contact the Deputy Clerk or fill out the Delegation Request Form at least one week before the scheduled Council meeting. You must forward the Deputy Clerk all information that you would like included in the Council Agenda Package. This includes reports or PowerPoint presentations.

Delegation schedule

Delegations are welcome at each meeting of Municipal Council. Please refer to our Council Meeting Calendar for meeting dates. Council hears up to three delegations each meeting.

Presentation

Each delegation is allowed 10 minutes to present, plus an extra 5 minute question period. Delegations take place at the beginning of the Council meeting. You are able to submit materials such as a report or presentation to the Deputy Clerk to be included in the agenda package. You may also pass paperwork out to members of Council or use a PowerPoint presentation during your delegation. Please inform the Deputy Clerk if you plan to use a PowerPoint presentation.

Individuals who submit letters or other information to Council and its Committee shall be aware that any personal information contained within their communications may become part of the public record and may be made available through the agenda process which includes publication on the Municipality's website.

Proclamations

Proclamations are public announcements or declarations, often issued to organizations in the format of a ceremonial document, which recognizes the efforts and contributions of groups or individuals. Council receives requests for formal proclamations from groups or organizations wishing to raise awareness or highlight an upcoming event or issue. Council has the authority to designate a specific day, week or month to help raise awareness of these events, arts and cultural celebrations, charitable fundraising or public awareness campaigns that are significant to the Municipality.

Council will not issue proclamations for:

• Matters of political controversy, religious beliefs or individual conviction
• Events or organizations with no direct relationship to the Municipality of Arran-Elderslie
• Campaigns or events contrary to law, Municipal policies or by-laws
• Campaigns intended for profit-making purposes

An organization does not have exclusive rights to the day, week or month of their proclamation.

Submit your request for proclamation in writing to the Clerk's Office at least three weeks prior to the desired proclamation period.

Examples of Proclamations:

Month of January, 2020 - Alzheimer Awareness Month

Month of April - Daffodil Month - Canadian Cancer Society - Daffodil Campaign